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How to Create and Edit Users in Cloud and Import Them into Garage Hive

When creating users in the cloud, you must have the User Administrator role assigned to your account. This role grants you the necessary permissions to access the Microsoft 365 admin centre, where you can manage user accounts, assign licences, reset passwords, and configure security settings. Without the appropriate administrative privileges, you will be unable to add, modify, or remove users from the organisation’s cloud environment.

In this article

1. Creating a New User
2. Edit an Existing User
3. Reset Password for a User
4. Import Users to Garage Hive

Creating a New User

1. To log-in to the Microsoft 365 admin centre, search for User Management in the top right corner.

   

2. Click on Microsoft 365 Admin Centre from the menu bar. Only an Admin can access this link.

   

3. The Microsoft Admin Portal is opened. Select Add User.

   

4. Enter the Name, Display Name and Username of the new user.

   

5. Tick the Automatically Create a Password checkbox to generate a password for the user. Select the Require this user to change their password when they first sign in checkbox to prompt the user to create a new password upon their first login. To send the user’s password to the specified email, tick the Send password in the email upon completion checkbox. Once done, click Next.

   

6. On the following page, select the user’s Location and then Create user without product licence. This is recommended because the user is only used for authentication in Garage Hive. Click Next.

   

7. Enter the Profile Info for the user; this is optional and can be skipped.

   

8. If you want to give the user access to the Admin Centre, go to Roles and then select Admin center access. Then, from the list, you can assign the suitable admin access. Give users only the access they need by assigning the least-permissive role; this is optional and can be skipped. Click Next.

   

9. Review the information you’ve entered on the next page, and if you want to change something, click Edit next to it. Click Finish Adding to add the new user.

1. The user has been added. Share the User Details with the user so that they can login. To close the page, click Close.

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Edit an Existing User

To edit an existing user:

1. Log-in to Microsoft 365 admin centre using this link (Admin rights needed to access this link), and select Users under Your Organization section, and click on the user that you want to edit. A pop-up window appears on the right side.

   

2. Select the option under the section you want to edit from the pop-up window. For example, if you want to change the user Role, go to the Roles section and select Manage Roles.

   

3. You can do the same for either of the other sections.

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Reset Password for a User

To reset a password for a user:

1. Log in to the Microsoft 365 admin centre by clicking on this link (Admin rights needed to access this link), and then click on Reset Password. Select the user or users whose passwords you want to reset from the pop-up window that appears on the right.

   

2. After selecting the users, scroll down and click on Select to select the users that you want to reset the password.

   

3. Select the Automatically Create a Password checkbox to generate a password for the user, the Require these users to change their password when they first sign in checkbox to prompt the user to create a new password when they first login, or the Email the sign-in info to me checkbox to send the user’s sign-in details to your email. Click Reset Password.

   

4. The passwords will be reset.

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Import Users to Garage Hive

After user accounts are created in the Microsoft 365 admin centre, there are two ways to import them to Garage Hive:

1. A user account is imported automatically when the user signs in to Garage Hive the first time.

   Note

   After a user signs in to Garage Hive cloud, you can't delete the user.

2. The administrator can import users by following the steps below:

   • In the top right corner, choose the icon, enter Users, and select the related link.

     

   • On the Users page select Home and choose the Update Users from Microsoft 365 action.

     

   • A prompt will appear asking you to update users from Microsoft 365. Click Next and follow the on-screen instructions.

     

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