Table of Contents

Guide on Microsoft Accounts

When using Microsoft Accounts, it is important to understand that there are different types of Microsoft Accounts. In this article we’ll endeavour to guide you the the Microsoft Accounts available and which ones to use.

  1. Types of Microsoft Accounts
  2. How Microsoft Work Account Function
  3. Work Account Domain Name
  4. Adding Features and Licences to Your Work Account
  5. Creating Work Account without Microsoft 365 Licence
  6. Sharing Work Account Credentials with Multiple People

Types of Microsoft accounts

There are two types of Microsoft Accounts:

  1. Work or School Account.
  2. Personal Account.

To access Business Central, you’ll need to have a work or school account. If you don’t have one, you can create one through your organisation’s subscription or contact your IT Admin. Personal Accounts are the most common ones, which are used for accessing services like Outlook, OneDrive and Xbox Live. It is possible to create both types of account with the same email, which means you’ll always have a prompt on which email to use, read more.

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How Microsoft Work Account Function

When it comes to managing Microsoft Work Account, also known as Azure Active Directory, there are a few important things to keep in mind:

  1. These accounts are managed through either admin.microsoft.com or portal.azure.com.
  2. It is recommended to enable multi-factor authentication (MFA) for added security. We recommend using the Microsoft Authenticator app.
  3. You’ll need administrative rights in order to set up these accounts.

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Work Account Domain Name

When you create a Microsoft work account, it is automatically assigned an onmicrosoft.com domain. This means that your username will have a format similar to john@yourcompanyname.onmicrosoft.com. However, it is possible to change the domain name for your user accounts at any time. You can choose to transfer your existing domain or purchase a new one to make your user accounts appear as john@yourcompanyname.com. If you require assistance with this process, please contact GH Support.

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Adding Features and Licences to Your Work Account

You can manage everything except for Business Central features and licenses through admin.microsoft.com. If you want to add, e.g. Microsoft Office to your username:

  1. You obtain a Microsoft licence from Garage Hive or another reseller.
  2. Then assign the licence to the user in admin.microsoft.com.

If you want to add a user with the Business Central user license or enable the feature:

  1. You submit a request directly from Business Central.
  2. You administer features and functions directly from Business Central.

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Creating Work Account without Microsoft 365 licence

You can create a user account, such as john@yourcompanyname.com or john@yourcompanyname.onmicrosoft.com, without a Microsoft 365 Licence. The account will look like an email address, but no email services will be activated. Learn how to create one here.

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Sharing Work Account Credentials with Multiple People

It’s always good to be cautious when sharing your Work Account credentials with other people. Keep in mind that whoever you give access to will be able to use all the services that come with it. The following are the services that come with your work account:

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