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How to Process Factored Debt in Garage Hive

Important

Because this is an accounting issue, please consider sending this documentation to your accountant for approval and/or comments.

Debt Factoring is an external, short-term source of finance for a business. With Debt Factoring, the business raises cash by selling their outstanding sales invoices (receivables) to a third party (a factoring company) at a discount. Here is how to process a factored debt in Garage Hive:

1. Suppose you have a customer who owes the company £802, and then you transfer the money to a factoring company, in this case Payment Assist. So, now Payment Assist now owes you £802 and the customer owes them.

2. In the agreement, Payment Assist pays the company £650, leaving a balance of £152 as its commission; You may now process the balance as the commission.

   

3. To begin, use the Payment Assist Commission item card available in the items list, or create an Item card with this setup; make it a Non-Inventory, and add an Item Category Code (PAYMENTASSIST) to distinguish it from other item category codes. If you have more than one factoring company, create a separate item card for each.

4. The Posting Details should be: Gen. Prod. Posting Group - FDEBT and VAT Prod. Posting Group - STANDARD. If this is not set up in your system, please contact the support team for assistance.

   

5. After you’ve created the item card, choose the icon in the top-right corner, enter Sales Credit Memo and select the related link.

6. To create a new sales credit memo, click New from the menu bar.

   

7. Under the General FastTab in the Customer Name field, enter the name of the factoring company, Payment Assist, as the balance is now under the company.

8. In the Lines sub-page, enter the Item you created as the Payment Assist Commission, Quantity to be one, and the Unit Price as the balance, in this case £152.

   

9. To apply the amount in the customer account, select Home and then Apply Entries in the Sales Credit Memo menu bar.

   

10. Select Home and then Set Applies-to ID from the pop-up window. Click OK.

    

11. To apply the entries to Payment Assist and post the amount, select the Post option from the split button dropdown menu under Process Fund on the menu bar.

    

12. The balance from Payment assist will now be £0, and the sales/payment to Payment Assist will be £650.

    

13. The entries are now applied for Payment Assist, and are no longer open.

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See Also

Take Payment for posted documents