Understanding the Schedule
The schedule is a tool predominantly used to manage your workshop.
Garage Hive works by allocating time, rather than jobsheets within the schedule. This allows you to load time accurately.
If you are booking in a gearbox repair job, you would not be doing all of the work in one go.
Garage Hive allows you to make multiple allocations of one job, therefore being able to accurately load your day with jobs you will actually be working on, therefore your statistics of available hours will also be accurate.
Understanding the colours within the Garage Hive Schedule.
(IN PROCESS) - Light Green
A technician is currently working on this allocation, DO NOT MOVE THIS ALLOCATION.
It is dynamic and will grow or shrink based on the technician’s clockings for this allocation.
(PENDING) - Blue
You can move this allocation around the schedule and into the next day if required, this is an allocation that hasn’t been started.
(FINISHED) - Purple
A technician has clocked onto this allocation and completed their part of this job, whether that be due to requiring additional authorisation or that it is fully completed. - DO NOT MOVE THIS ALLOCATION
(READY) - Green
The jobsheet status has been manually set to READY, meaning the vehicle is ready for collection. The customer has been contacted and the invoice has been prepared. DO NOT MOVE THIS ALLOCATION
(POSTED) - Grey with 📫
The postbox symbol means that the jobsheet for this allocation has been invoiced and posted to the accounts.
(REALLOCATED) - Grey with ✅
The vehicle is still on site and the jobsheet is still open.
A new allocation has been made for this vehicle within the schedule, turning any previous allocations grey.
(ON HOLD) - Red
A paused allocation can be moved on the schedule during the same day for a technician to resume this job.
If it gets to the end of the day and there are still paused allocations, deallocate these and make a new allocation for the next day.
(AWAITING AUTHORISATION) - Pink
You are waiting for authorisation from either the customer/ lease/ fleet company.
YOU HAVE TO MANUALLY CHANGE THE WORK STATUS CODE TO AWAITING AUTHORISATION.
(AWAITING PARTS) - Brown
Parts have been ordered and you are waiting for them to arrive before reallocating.
YOU HAVE TO MANUALLY CHANGE THE WORK STATUS CODE TO AWAITING PARTS.
Creating a booking from the schedule