Table of Contents

In this article

1. How to set up vehicle date reminders
2. Writing a message template
3. Previewing and verifying message template
4. Enabling notification and setting recurrence
5. Viewing sent notification messages

How to set up vehicle date reminders

To set up the vehicle date reminders:

1. In the top-right corner, choose the icon, enter Customer Notifications, and select the related result.

2. The window that appears displays a list of all the customer notifications that have been previously set up.

   

3. You can modify existing Vehicle Date Reminder or create a new one. We’ll create a new one to help you understand the Vehicle Date Reminders better.
4. To create a new notification, click +New.
5. From the General FastTab, begin by assigning a code to the customer notification in order to identify it in the system. In this case, we’ll set up an MOT Reminder. So, we’ll enter MOTREMINDER in the field Code.

6. Add the Description field as well, which also populates the Display Description field but can be changed. Display Description is what the customer sees when the notification is sent.

   

7. The next step is to add the Type of notification to the system; in this case, select Vehicle Date Reminder from the available options.

8. In the field Date Formula, enter the number of days (D), weeks(W), or months(M), preceded by a negative sign, for which the notification should be sent from the system before the due date. So we’ll add -1W meaning the notification will be sent 1 week before the due date.

   

9. The following fields are set in the section titled Vehicle Date Reminder:
   • Vehicle Field - specifies the date from which the reminder date is calculated.
   • Scheduled Time - specifies the time at which the notification will be sent to the customer.

   • Vehicle History Formula - specifies the time period for which the system will look up the customer’s service history; if no service history is found within that time frame, the notification is not sent. For example, adding -18M searches any service history for the last 18 months to date.

     

10. The following criteria are set in the section titled Existing Jobsheet Criteria:
    • Service Type Filter - filters the Service Types for which the MOT Reminder will not be sent if the services are booked. To exclude a service and select all the others, use <> before the service. This will select all other services and leave out the one that has been added.
    • Service Type Count - This indicates the number of Service Types that have been selected so that no customer notification is sent when they are booked; depended on what is selected on the Service Type Filter field and the Service Types with corresponding tick box selected in the Service Types page.
    • Labour Count - indicates the number of labour services selected so that no customer notification is sent when they are booked.

    

Writing a message template

After setting up the details above, it’s time to create the message that will be sent to the customer. To add a message template, follow the steps below:

1. You can either send a message via the email or the SMS or both. There are two sections to set up the messages for SMS and email.
2. In each section, there is a field called Field Tags that defines the specific tags to use in the message template, so that the tagged field is automatically added to the text based on the service document selected. Some examples are as follows:
   • [CustName] - When included in the message template, the Customer’s Name from the service document is automatically added in the message.
   • [VehReg] - When included in the message template, the Vehicle Registration No. from the service document is automatically added in the message.
   • [Make] - When included in the message template, the Vehicle Make from the service document is automatically added in the message.
   • [Model] - When included in the message template, the Vehicle Model from the service document is automatically added in the message.
   • [DueDate] - When included in the message template, the Due Date from the service document is automatically added in the message.
   • [OptOutURL] - When included in the message template, the Opt Out URL for the notifications is automatically added in the message.
3. Create a message in the field SMS Text and Email Text.

SMS Text Example:

Hello [CustName], This is a reminder that your vehicle [Make] - [VehReg] is due for an MOT on [DueDate] according to our records. To schedule an appointment, please contact a member of our team. [OptOutURL] - Unsubscribe

Previewing and verifying message template

To see a preview of the messages you’ve added:

1. Enable the Send SMS and Send Email sliders and choose a Vehicle No. and Customer No. from which you can use the information as a sample. If you are satisfied with the message, click Yes for SMS and OK for email.

   

Enabling notification and setting recurrence

Scroll down to the Recurrence section and select the slider on the days when you want the notification to be sent.

Then, from the General FastTab, enable the notification to make it operational. After enabling the customer notification, it cannot be edited unless it is disabled.

Viewing sent notification messages

1. To see a list of the customer notifications that have been sent, choose the icon in the top-right corner, enter Communication Log Entries and select the related link

   

2. The page that appears lists all of the details for the customer notifications that have been sent.

   

See Also

Customising Vehicle Reminder Dates Notification
How to Setup Booking Reminder Notification in Garage Hive
How to Setup Booking Confirmation Notification in Garage Hive
Setting Up Online Documents
Setting Up NPS Customer Surveys